Becoming a Vendor

Thank you for your interest in becoming a registered vendor for the City of Fort Smith. We are pleased to have the opportunity to enter into this partnership with your organization. If you are not already registered with the City, you will need to register using the Vendor Self-Service Portal.

Vendor Self-Service

The City of Fort Smith, Arkansas is pleased to announce the use of Vendor Self-Service (VSS) as an enhanced service to our vendors. The program will provided our business partners access to key information and business records pertaining to their vendor account.

The VSS program will grant online account access enabling our partners to:

           - View Purchase Orders, Invoices, and 1099 data;

           - Track payment processing and status;

           - Maintain and update general business information;

           - Search available open bids and submit bid responses.

The VSS system will go live on January 2, 2018. In order to gain access to the system, vendors must register at

Instructions for registering download our Vendor Self-Service User Guide.

Vendors should update and attach a W-9 Tax Form when completing the registration process. A copy of the W-9 Tax form can be downloaded by selecting the following link.

IRS W-9 Form (Rev. December 2014)


Vendor Notices

All invoices must include a purchase order number provided by the department in order to receive payment.

Beginning Tuesday, January 2, 2018, all invoices must be sent directly to Accounts Payable.

           - By Mail at PO Box 1908, Fort Smith, AR 72902

           - By E-mail at

           - By Fax at (479) 784-2272

The City of Fort Smith appreciates your partnership. 
Should you have any questions regarding the vendor registration process, please contact the Accounts Payable Staff via email at